Amos Estates is an Estate & Lettings agency based in the United Kingdom. we provide Property sales, lettings and property management, professional services and development consultancy.
Under the regulation, Amos Estates does not require a Data Protection Officer however, our senior data controller and GDPR practitioner can be contacted on:
Email: datacontroller@amosestates.com
Tel: 01702 555888
The data we will process on your behalf include:
Name
Home Address
Company address
Property Address
Date of Birth
Telephone numbers
Email address
Invoice address
Account details
Property details
Property requirements
We will process your data securely under the following legal basis:
Your contact details may be shared with some third parties who provide services to you. With the exception to these third parties your details are not shared but are held for security reasons relating to the service being provided.
We do not store any 'special' personal data such as driving license, passport, or national insurance number.
We may ask to 'view' an item of 'special' personal data if being asked to hand over sensitive data and we are required to identify an authorised recipient in order to prevent a data breach.
Amos Estates will not pass on your data to third parties without first obtaining consent. The following third parties will receive your personal data for the following purposes as a part of processing activities, the only other company would be our inventory clerk who does not store any personal information:
Retrieve a copy of your third-party safeguards here:
Microsoft 365 EU: https://privacy.microsoft.com/en-us
TDS: https://www.tenancydepositscheme.com/privacy-policy.html
Reapit: https://www.reapit.com/privacy-policy/
Key-data: https://www.key-data.co.uk/who-are-key-data-systems
Credit safe: https://www.creditsafe.com/gb/en/legal/privacy-policy.html
Yomdel: https://www.yomdel.com/yomdel-privacy-policy
Homelet: https://homelet.co.uk/policy-holder-privacy-notice-update
Paragon: https://fccparagon.com/privacy/
Fixflow: https://www.fixflo.com/cookie-policy/
Amos Estates will process personal data for a maximum of 7 years to coincide with HMRC and accounting records.
As a data subject, you will have the following rights:
All of the above requests will be forwarded on should there be a third party involved in the processing of your personal data.
In the event that you wish to make a complaint about how your personal data is being processed by Amos Estates (or its third parties), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority which is the ICO (www.ico.org.uk).
Please send any initial complaints to: datacontroller@amosestates.com or contact directly on Tel: 01702 555888. If this is not handled to your satisfaction then you can report the concern directly with the ICO https://ico.org.uk/concerns
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: "any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".
This privacy notice tells you how we, Amos Estates, will collect and use your personal data for from our secure contact form which will refer to this policy for consent that you allow us to collect personal data, for example: name, Email and contact telephone. Your data will be processed for contact purposes only.
In order for us to provide you any level of service we need to collect personal data for correspondence purposes. In any event, we are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
In terms of being contacted for marketing purposes Amos Estates would contact you for additional consent, unless you have formerly ticked the consent option on our contact form.
We may pass your personal data on to third-party service providers contracted to Amos estates in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Amos Estates procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
We will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Amos estates is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Amos Estates at your written request, can confirm what information we hold about you and how it is processed. If we do hold personal data about you, you can request the following information:
Amos estates accepts any of the following forms of ID when information on your personal data is requested:
By using this website, you consent to the collection and use of information by Amos Estate Agents in accordance with our privacy policy. If you do not agree to this policy, please do not use our site.
Any personal information submitted via our website is treated in accordance with the Data Protection Act 1998. To find out more about your entitlements under this legislation, visit the Information Commissioner's web site at www.gov.uk/data-protection, or read the Act online at www.hmso.gov.uk/acts/acts1998/19980029.htm.
